1. Introduction

Woodlands Cemetery Association ("the Association," "we," "our," or "us") is a registered Canadian charity (Registration No. 119303410RR0001) located at 51088 Road 43 North, Treherne, Manitoba R0G 2V0, Canada. We are committed to protecting the privacy and personal information of all individuals who interact with our organization and website.

Our mailing address is PO BOX 471, TREHERNE, Manitoba R0G2V0, Canada.

This Privacy Policy describes how we collect, use, disclose, and protect personal information you provide to us through our website or through direct communications. By using our website, you agree to the terms of this Privacy Policy.

2. Information We Collect

We may collect the following types of personal information:

• Contact Information: Your name, email address, phone number, and mailing address when you submit our contact form or contact us directly.
• Inquiry Information: Details about your inquiry, such as questions regarding burial plots, columbarium niches, genealogical records, volunteering, or donations.
• Communications: Records of correspondence between you and the Association.
• Technical Data: Your IP address, browser type, pages visited, and time spent on our website (collected automatically via analytics tools). This data is anonymized and not linked to personal identities.

3. How We Use Your Information

We use the personal information we collect solely for the following purposes:

• To respond to your inquiries and provide the information or assistance you have requested.
• To facilitate burial plot arrangements, columbarium niche reservations, or genealogical record requests.
• To process donation records and, where required, to issue charitable tax receipts.
• To coordinate volunteer activities and send information about upcoming events such as spring clean-up bees and flower planting bees.
• To improve our website and serve our community more effectively.

4. We Do Not Sell Your Information

The Woodlands Cemetery Association does not sell, rent, trade, or otherwise transfer your personal information to third parties for commercial purposes. Your personal information is used exclusively to support the Association's charitable mission.

5. Information Sharing

We do not share your personal information with third parties except in the following limited circumstances:

• Legal Obligations: Where required by law, regulation, or court order.
• Service Providers: Trusted third-party service providers who assist us in operating our website (such as hosting providers), provided they agree to keep your information confidential.
• Genealogical Research: Burial record information shared with public genealogical databases such as the Manitoba Genealogical Society's MANI index is historical in nature and limited to deceased individuals.

6. Cookies & Analytics

Our website may use cookies — small text files stored on your device — to improve your browsing experience. These may include:

• Essential Cookies: Required for basic website functionality.
• Analytics Cookies: Used through Google Analytics to collect anonymized information about how visitors use our website. This helps us improve our content and user experience. Google Analytics does not identify individual users.

You may disable cookies through your browser settings. Disabling cookies may affect the functionality of certain website features.

7. Google Maps

Our contact page embeds Google Maps to help visitors locate Woodlands Cemetery. When you view the embedded map, Google may collect information in accordance with Google's Privacy Policy.

8. Data Security

We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Our website uses HTTPS encryption to protect data transmitted between your browser and our server. However, no method of internet transmission is 100% secure, and we cannot guarantee absolute security.

9. Data Retention

We retain personal information only as long as is necessary to fulfill the purposes for which it was collected, or as required by applicable Canadian law. Contact form submissions are retained for a reasonable period to allow for follow-up communications. Donation and burial records may be retained for longer periods as required by legal and charitable reporting obligations.

10. Your Rights

You have the right to:

• Access the personal information the Association holds about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your personal information, subject to applicable legal requirements.
• Withdraw consent to our use of your personal information at any time.

To exercise any of these rights, please contact us using the information below.

11. Children's Privacy

Our website is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any updates will be posted on this page with a revised effective date. We encourage you to review this policy periodically.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact the Woodlands Cemetery Association: